School Business Administrator

The BOCES Business Administrator reports to the Assistant Superintendent for Administrative Services. 

The BOCES Business Administrator is responsible for the following programs: 

 -BOCES Business Operations (payroll, accounts payable, aid, CoSer billing)

 -Central Business Office (with the Treasurer)

 -Medicaid billing

 -Assisting Assistant Superintendent for Administrative Services (all aspects)

The BOCES Business Administrator will perform some or all of the following duties and responsibilities: 

 -Maintain a sound and efficient system of accounting for the General Fund, Capital Funds, Special Aid Funds, and Petty Cash Funds

 -Maintain a sound purchasing procedure including the request for bids and awarding of bids 

 -Administer the appraisal and inventory control program 

 -Assure the timely development/submission of the annual BOCES budget and all financial reports for submission to SED/NYS Comptroller 

 -Provide all information necessary for official audits 

 -Participate on the BOCES Audit Committee 

 -Assist the Treasurer with the oversight of the Central Business Office including personnel management 

 -Serve as a liaison between the BBO/CBO and the business officials in the component districts 

 -Supervise the Medicaid billing process and assure compliance with all laws and regulations 

 -Assist the Assistant Superintendent for Administrative Services with policy development 

 -Oversee requisitioning and purchasing of supplies and equipment; serve as the Purchasing Agent 

 -Assure COSER development and compliance 

 -Serve as the liaison for BOCES and serves as the Accountant/Treasurer for the Health Insurance Consortium 

 -Initiate effective communication, planning, and participatory involvement with staff, advisory groups, agencies, employers, and other entities 

 -Prepare data for submission of the Consolidated Fiscal Report for SED Rate Setting Unit 

 -Perform all other duties as assigned by the Assistant Superintendent for Administrative Services or the District Superintendent 

Note:   The above description is illustrative of duties and responsibilities. It is not meant to be all inclusive of every duty or responsibility

Qualifications: 

 -Certification as a School Business Administrator or a School District Business Leader or appropriate Civil Service title

 -Valid NYS driver’s license

The following positions report to the BOCES Business Administrator:

 -Accountant/Treasurer

 -Central Business Office staff

 -Business Office staff 

Evaluation Tool: NYSASBO School Business Official Evaluation Tool