You are viewing a preview of this job. Log in or register to view more details about this job.

Human Resources (HR) Coordinator

Creates electronic files for new employees upon offer acceptance; files paperwork, as appropriate
Responsible for HRIS entry of new employees, coordination of pre-employment background checks and drug screenings, and initial communication with new hires
Ensures new employees complete required paperwork within established timelines; distributes applicable paperwork internally
Assists HRIS Analyst with facilitation of New Employee Orientation (NEO) and onboarding process, including, but not limited to:
May assist with conducting HR portion of NEO
Assists with continued support of training efforts
Assists with "buddy" program; may assist with communication efforts with new employees and buddies to ensure effective program
Responsible for ensuring all employee data is accurate in all applicable systems, including but not limited to HRIS, benefits systems, etc.

Performs data entry for all employees into the appropriate databases upon hire and termination; reviews/approves enrollments, terminations, and life status changes within ~48-hours
Provides information to employees on all benefits-related questions; assists with all updates changes to benefits during the year including but not limited to qualifying life events, name changes, etc.
Responsible for administering leaves of absence, including, but not limited to preparing and distributing all notices, entering applicable leave time in the web-based timekeeping system, and coordinating with payroll
Responds to 401(k) inquiries from employees relating to enrollments, plan changes, and contribution amounts; communicates with 401(k) plan administrator to troubleshoot concerns related to 401(k) plan
Responsible for providing significant support for Open Enrollment (November and December annually); this includes but is not limited to scheduling annual benefits meetings (in-person and virtual), answering benefits-related questions for employees, and ensuring updates are communicated to payroll correctly and timely
Maintains benefit files and records; ensures compliance and confidentiality

Supports efforts associated with the Company's Performance Management Program, including management of files for goals, mid-year reviews, and annual reviews
Responsible for monitoring HR mailbox and responding to team member concerns in a timely manner
Communicates HR action items to Payroll - Routinely communicates all payroll changes to payroll department, including, but not limited to, new hires, promotions, separations, leaves of absences, etc.
Responsible for timely and efficient communication of HR events, activities, and information sharing to other teams; this includes but is not limited to activities such as birthday and anniversary celebrations, flu shot clinics, opportunities to contribute to community organizations, etc.
Interacts with team members to answer administrative questions related to pay, policies and procedures, and/or distribute work-related documents, materials and information
Compiles, files and safeguards employment, benefit, pay change, informational and other confidential documents and records in accordance with company policy
Performs general administrative functions, including, but not limited to, generating reports, maintaining files, processing changes to employees' files in the HRIS, processing forms, and maintaining HR data, forms and checklists
Supports HR leaders with departmental and company initiatives, as requested

Responsible for creating surveys on topics related to employee wellness; collects, analyzes, and distributes data to senior leadership
Serves as primary resource and liaison for planning and implementation of innovative and creative approaches to wellness programs and initiatives. This includes but is not limited to:
Writes articles for the company intranet (BENJI) on topics of interest to employees
Creates interesting and challenging Wellness Events, with incentives, that encourage participation from all employees

Provides support for recruiting activities and initiatives, including, but not limited to:
Posts job openings to multiple sources
May assist Recruiting Coordinator with scheduling phone and onsite/video interviews
Assists with coordination of travel for candidates
Reviews resumes for hiring managers; conducts interviews as appropriate
Assembles and emails job offer packets, as requested
Other duties as assigned

Designation as aPHR, PHR, or SHRM-CP
Advanced computer skills in Microsoft Office (Word, Excel, Outlook, etc.)
Working knowledge of human resource policies and procedures
Ability to appropriately and discreetly handle confidential information
Excellent written and verbal communication skills; ability to communicate concepts to multiple audiences
Versatility, flexibility, and willingness to work within constantly changing priorities; ability to work under pressure and tight deadlines in a fast-paced team environment
Ability to deal effectively with a diversity of individuals at all organizational levels
Acute attention to detail

Primarily office (e., blend of office and work-from-home)
Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets

Ability to work in an upright and/or stationary position for up to 8 hours per day
Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment
Occasional mobility needed
Occasional crouching, stooping, with frequent bending and twisting of upper body and neck
Light to moderate lifting and carrying (or otherwise moving) objects, including luggage, office supplies, and laptop computer, with a maximum lift of 20 pounds
Ability to access and use a variety of computer software
Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences
Frequently interacts with others to obtain or relate information to diverse groups
Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple periods of intense concentration
Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence
Ability to perform under stress and multi-task
Regular and consistent attendance

This is a full-time position
Some flexibility in hours is allowed, but the employee must be available during the "core" work hours as published in the BioAgilytix Employee Handbook
Occasional weekend, holiday, and evening work required