Finance and Operations Associate
Public Art Fund, New York’s leading presenter of contemporary art in public spaces, seeks a full-time Finance & Operations Associate. This position will provide essential administrative support to the Senior Manager, Finance and Human Resources, and collaborate with staff across all departments.
Responsibilities
· Data entry in QuickBooks for accounts receivable and payable, expense reports, credit card and income processing, etc.
· Make check deposits, process credit card payments and produce invoices
· Assist with budget tracking and updates, and generate quarterly departmental reports in QuickBooks and Excel
· Enter, track and pay monthly administrative bills
· Provide bookkeeping support for preparation of annual audit
· Oversee staff time-tracking and employee timesheets
- Negotiate and maintain contracts for office equipment
- Liaise with external IT vendor and manage select technology projects
- Coordinate internships; assist with job postings
- Update and maintain employee and department handbooks
- Attend and record minutes for select Board meetings
- Maintain cleanliness of office; manage outside cleaning service; serve as building point-of-contact; order office supplies and track supply inventory
- Oversee off-site storage with Project Managers, manage inventory, and schedule visits to/from site
- Monitor and respond to general email inquiries
- Additional duties and projects as needed
Desired Skills and Qualifications
· Associate’s or Bachelor’s degree in related field of study or equivalent professional experience
· Minimum one (1) year professional experience in bookkeeping or other relevant experience; preferably at a not-for-profit organization
· Reliable, with the ability to work independently and meet both short- and long-term deadlines while managing multiple projects simultaneously
· Exceptional attention to detail and organizational skills
· Excellent communication skills; proactive attitude; ability to problem solve
· Ability to work collaboratively and as part of a team
· Fluency in Microsoft Office Suite, particularly Excel, and G-Suite; experience with QuickBooks Desktop a plus
· Knowledge of accrual accounting, GAAP, and restricted funds management a plus
· Interest in contemporary art preferred
Application deadline: November 15, 2020
Salary commensurate with experience; competitive benefits offered.
To apply, please email cover letter and résumé as attachments to humanresources@publicartfund.org. Indicate the job title “Finance & Operations Associate” in the subject line.
No telephone calls please. Public Art Fund is an Equal Opportunity Employer.