Accounting Technician II

POSTING DATE: REMOVAL DATE:

POSITION ANNOUNCEMENT

FIRST JUDICIAL DISTRICT OF PENNSYLVANIA EQUAL OPPORTUNITY EMPLOYER

POSITION:  ACCOUNTING TECHNICIAN II

COURT ADMINISTRATION, PROCUREMENT UNIT

(Open to new hires, promotion or transfer)

SALARY:  $39,541 - $43,333 (G14)

FILING DEADLINE: Monday, November 19, 2020 by 4:00PM

REQUIREMENTS

1. Certification from an accredited college or university.

2. Minimum of one year’s experience at the Accounting Technician 1 level

Or

3. High school diploma or equivalent including or supplemented by a course in bookkeeping or

accounting and three years of office experience

Or

4. High school diploma or equivalent including considerable work in arithmetic computation and

three years of office experience

Or

5. Equivalent combinations of training, experience, and/or education which provide the

characteristics required to perform the essential functions of this class may substitute for those

listed.

6. City residency required within six (6) months’ of satisfactory completion of the 6 month

employment probationary period.

7. Ability to perform the essential functions of a position in this class.

8. Must successfully complete a criminal and financial background investigation.

9. Strong organization and communication skills are a requirement.

GENERAL DEFINITION

This is advanced level bookkeeping work in Court Administration’s Procurement Unit. An employee in

this class performs a variety of moderately complex bookkeeping assignments in preparing,

recording, and examining fiscal tasks and records including, but not limited to, the performance of

work of comparable difficulty in a specialized area where upper level bookkeeping skills are

required. Work is performed under the supervision of a professional accountant or manager. The

employee is expected to exercise some independent judgment and discretion within the limits of

established procedures. Work involves preparation and maintenance of various fiscal documents

and/or record(s).

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or

all-inclusive. Other duties may be required and assigned.

•   Prepares reports or assigned portions of reports on various phases of fiscal activities by

compiling, computing and comparing figures of various accounts.

• Examines Purchase Orders and invoices prior to payment to determine propriety of expenditure by

checking mathematical extension(s) and comparing invoice price to purchase order or contract price,

units invoiced to units received, payee, etc.; coding for expending to the appropriate account;

vendors’ contact information; and the inclusion of all approved requisite documentation.

•   Supervises and/or participates in the recording of charges, adjustments and receipts to

subsidiary accounts receivable ledgers; balances subsidiary ledgers to controlling account;

prepares certifications for outstanding payments; and prepares daily reports as requested.

•   Assists in the preparation of reports and preliminary budget estimates by using the

bookkeeping records maintained in the unit.

•   Posts encumbrances, expenditures, revenues and disbursements to general subsidiary ledgers.

•   Allocates costs to a variety of activities according to established procedures.

• Maintains specialized journals and subsidiary ledgers according to an approved chart of accounts

by posting entries, by making adjusting entries and by preparing financial statements from records

maintained.

•   Records and distributes expenditures to cost centers according to a well-defined allocation

plan.

•   Calculates percentages to determine cost distribution.

•   Prepares reports, or assigned portions of reports, on various phases of fiscal activities by

compiling, computing, and comparing figures of various accounts.

• Ascertains that requests for funds are accompanied by authorized signatures and purchase

requests, are in accordance with prescribed procedures, and that a correct current balance is

maintained.

•   Controls the receipt, recording, disbursement and reporting of payments.

•   Determines the proper payee and supervises the preparation of payment checks for signature by

an administrative supervisor.

•   Ensures the application of proper fiscal codes.

•   Supervises the preparation and processing of payment vouchers.

•   Ascertains that correct invoices are received for all materials and services before processing

for payment.

•   Makes adjusting entries.

•   Reconciles and balances accounts.

•   Prepares simple and periodic financial statements.

•   Prepares bank deposits and cash receipt documents. Reconciles bank statement to the facility's

receipts and disbursement ledgers.

•   Examines expense accounts, invoices and other documents for mathematical accuracy,

completeness, and procedural correctness.

•   Allocates costs to a variety of activities according to established procedures.

•   Maintains files of source documents.

•   Ability to establish and maintain e4ffective working relationships with departmental

managers, inter-agency personnel and fellow employees in accomplishing assigned functions.

•   Prepares data processing documents to record encumbrances, adjustments, and payments.

•   Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

•   Considerable knowledge of accounting principles and procedures, office methods and procedures.

•   Knowledge of governmental accounting principles.

•   Ability to make arithmetic calculations with speed and accuracy.

•   Ability to operate an adding machine and a calculator.

•   Ability to use a personal computer as part of daily activities (word processing, e- mail,

spreadsheets, accounting software).

•   Ability to maintain general and subsidiary ledger and journals.

•   Ability to prepare periodic financial statements and accounting procedures of court

departments.

•   Ability to present ideas effectively both orally and in writing.

•   Some knowledge of the principles of budgetary control as applied to the procurement

of expendable and non-expendable supplies.

•   Ability to interpret and apply departmental policies and procedures.

•   Ability to interpret documents detailing FJD compensatory obligations as related to

Procurement.

•   Ability to understand and use laws and procedures applicable to volume purchasing

and contracting for supplies, materials and equipment.

•   Ability to establish and maintain effective working relationships with administrators,

co-workers and the general public.

•   Some knowledge of modern office procedures, practices and equipment.

The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans

with Disabilities Act, the First Judicial District will provide reasonable accommodations to

qualified individuals with disabilities and encourages both prospective employees and incumbents to

discuss potential accommodations with the employer.