Accounting and Office Coordinator
Position Overview
The Accounting and Office Coordinator will assist the Controller and Incubator Manager with accounting, bookkeeping, and general administrative duties with a high level of accuracy and efficiency. This position will report to the Controller.
Major Responsibilities & Outcomes
Propeller Co-Working Facility
- Assists Incubator Manager with booking events and preparing tenant contracts and invoices.
- Assists Incubator Manager with responding to client requests within 24 hours.
- Ensures that invoices are paid and accurately monitors payment and history of clients, including monthly rent roll.
- Assists monthly with reconciling credit card statements and bank statements.
- Assists monthly with monthly close process and monthly budget v. actuals.
- Assists with various administrative tasks including contacting check signers, organizing files, mailing documents
- Assists Incubator Manager with monthly, quarterly and year end accounting duties and special projects.
- Updates and maintains records concerning all expenses.
- Assist with updating records within data management software.
- General administrative duties as needed.
Propeller Accounting
- Assists Controller with monthly, quarterly, and year end accounting duties and special projects.
- Updates and maintains accounting records which may include invoices, payments, and contracts.
- Processes vendor invoices and payments through bill.com
- Assists with the management of bill.com
- Monitors payment activity, prepares and submits invoices, and deposits receipts.
- Processes and tracks donations and deposits, including generating donation receipt letters.
- Procurement- processes purchases and does price comparison
- Assists monthly with reconciling credit card statements and bank statements.
- Assists monthly with the monthly close process, including the net asset roll forward, grant allocations, and restricted grant budget v. actuals.
- Occasionally assists with updating records within data management software.
- Prepares the semi-monthly payroll
- Assists Controller with the management of Propeller’s Project Management System
- General administrative duties as needed.
Propeller Office Management
- Keeps the office clean, organized, and tidy
- Answers the phone and takes messages
- Manages office supplies, materials, equipment, phone system, and other technology
- Maintains an organized filing system
- Other Administrative duties as needed
Requirements
- 1-2 years related experience, with demonstrated expertise in accounting or bookkeeping (job and/or internship experience)
- Reliable Vehicle
Preferred Experience
- Experience using or knowledge of QuickBooks
- Bachelor’s Degree
- Experience working alongside prominent New Orleans communities of color (Black, Indigenous, Latinx, Vietnamese-American, and others)
Critical Competencies
- Personal qualities of emotional intelligence and maturity, humility, and unwavering commitment to Propeller’s mission,
- Proficient in QuickBooks, Excel, Word, and PowerPoint.
- Ability to take initiative and work independently to meet deadlines.
- Passion for accuracy, details, data, operations, procedures, administration, bookkeeping, financials and human resources.
- Attention to detail - does not let important details slip through the cracks or derail a project.
- Organization and planning - plans, organizes, schedules, and budgets time in an efficient, productive manner. Focuses on key priorities.
- Follow-through on commitments - lives up to verbal and written agreements.
- Efficiency - able to produce significant output with minimal wasted effort.
- Honesty/integrity - Does not cut corners ethically. Earns trust and maintains confidences. Does what is right, not just what is politically expedient. Speaks plainly and truthfully.
- Persistence - demonstrates tenacity and willingness to go the distance to get something done
- Ego in Check/Openness to criticism and ideas - often solicits feedback and reacts calmly to criticism or negative feedback. Admits to mistakes.
- Work ethic - possesses a strong willingness to work hard and sometimes long hours to get the job done. Has a track record of working hard.
Compensation: $41,440-$47,440, depending on experience. Propeller also offers a competitive benefits package that includes health, dental, and vision insurance; long- and short-term disability insurance; retirement, paid time off, and professional development.)
Location: New Orleans, LA. Applicant must be located or willing to relocate to New Orleans. Remote work is possible for Q1 and Q2 2021.
Start Date: (flexible) as early as March 15, 2021
To Apply
Application Deadline: February 8, 2021 or until position has been filled; we recommend early applications and may fill the position before the deadline.
Application Directions: Apply here by presenting your resume, and responses to the questions below. A cover letter is optional. If you submit a cover letter, addressed to the hiring manager, Elizabeth Eumont, please explain how you heard about Propeller and your interest and qualifications in the position.
- What do you think will be your greatest strength in this role? In what way do you think you will need to grow the most to be successful in this role?
- What do you find gives you the most energy in your current work? What drains your energy the most in your current work?
- Why are you passionate about accounting, financial administration, and social entrepreneurship?
- What are your salary requirements? (1-2 sentences)