Human Resource Assistant
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General Overview of the Position:
The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resource department.
Examples of Essential Duties:
- Provides clerical support to the HR department by answering and directing department phone calls, distributing interoffice mail, and processing of purchase orders.
- Prepares and maintains accurate and up-to-date human resource files, records, and documentation. Ensures the department meets the documentation requirements for all applicable State and Federal laws, including retention.
- Ensures compliance with USCIS Form I-9 Employment Eligibility Verification. Annually audits Forms I-9.
- Conducts and/or assists with new hire orientation
- Assists in recruitment/selection process for city positions by utilization of the City’s Neogov software. This includes developing, posting/advertising, screening applications and coordinating the interview process.
- Responsible for maintenance of Human Resource website, as well as the employee intranet.
- Chairs the Wellness Committee and provides benefit wellness information to employees.
- Updates, monitors, and maintains eligible salary adjustments/increases for one year evaluations.
- Assists with planning and execution of special events such as annual benefits enrollment, organization-wide meetings, and employee recognition celebrations.
- Responds to employee salary verifications and compensation/fringe benefit questionnaires.
- Other duties as assigned.
Minimum Qualifications:
Associates degree in Human Resources or Business related studies. Between 2-3 years of general Human Resources experience required.
Knowledge, Skills and Abilities:
- Associate’s degree in related field required
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Working understanding of human resource principles, practices and procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software
Physical Requirements:
- Task involves sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
- Task involves extended period of time at the keyboard.
Environmental Requirements:
- None. This position is not substantially exposed to adverse environmental conditions.
Sensory Requirements:
- The task requires close visual acuity to perform various activities.
- The task requires oral communications ability.
- The task requires sound perception and discrimination.