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Administrative Coordinator

We’re hiring detail oriented and organized team players to be Administrative Coordinators supporting our executive leadership team. As part of the Administrative Support Unit, you will use your coordination skills to help manage projects, meetings and calendars. Your support will help meet department goals by ensuring projects are communicated and remains on schedule. You will evaluate and improve administrative processes, which will aid in the success of the leadership team. Use your expertise with Windows and Microsoft Office Suite to create quality work and deliver outstanding results. If you’re ready to contribute to the success of the Library, then this position may be for you!

There are 2 vacancies to be filled from this job posting.

Jefferson County Public Library offers great benefits: Generous paid time off and paid holidays, flexibility to assist in your work/life balance, various benefit and wellness opportunities helping you maintain a healthy lifestyle, a tuition reimbursement program and trainings for personal and professional growth.
  • Provide organizational support and project coordination for the Library Executive Team.
  • Be an active member and skilled communicator on assigned special task forces, during committee meetings, and collaborating on special projects.
  • Customer Service: Uses high level customer service skills to determine the needs of external vendors, patrons, and other clients. Provide internal customer service through collaborative working relationships with the Directors Team, coworkers and other clients.
  • Responsible for meeting/event planning, scheduling and maintaining calendars, taking meeting minutes, preparing and distributing documents and correspondence.
  • Maintain effective knowledge of all relevant resources, software, computer tools and services available within the Library division(s) and ASU.
  • Be a team member in the Administrative Support Unit (ASU).
  • Processes confidential matters, greet visitors, and screens and directs telephone calls. Orders supplies and verifies deliveries. Maintains inventory of supplies. Distributes mail and documents. Posts agendas and schedules.
  • Persons hired in this position must be able to perform all the essential tasks required by the position. The above statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. JCPL retains the right to modify or change the duties or essential and additional functions of the job at any time without notice.
  • Position must comply with laws governing patron privacy and confidentiality under CRS24-90-119, and the Code of Ethics of the American Library Association, as well as ADA governing public access to space and technology.
Preferred - Experience with Microsoft Office Suite and Windows.