Records Management Specialist

General Duty Statement

Performs advanced lead clerical work of a complex nature including planning, organizing, and producing work which requires independent judgment and specialized knowledge. Maintains a Records Management System including the release of reports and other information in accordance with the Minnesota Data Privacy Laws related to unit's work. Audits, analyzes, and verifies all information and ensures timely and accurate processing of reports. Performs related duties as required.

Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the Records Management Specialist Job Description.

The City of Saint Paul’s mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.

Requirements

Four (4) years of general clerical experience, two (2) years of which must be at the Accounting Clerk II level, Office Assistant III level, or equivalent. An Associate Degree in Business Administration or a related field is preferred and may be substituted for up to two years of the required clerical experience.

By Closing Date, you MUST

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Not sure how City of Saint Paul's hiring process works? Attend one of our Elevate sessions. The schedule is available at www.stpaul.gov/elevate

Selection Process Information

The Qualifications Rating is an assessment of your completed application, answers to the Supplemental Questionnaire, and your resume. Be as specific and detailed as possible in completing your application and any attachments. You must submit your completed application, supplemental questionnaire, and any attachments by the application deadline.

Eligible Lists created from Open Job Posting: This job posting is open to anyone who meets the position requirements. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. Those who pass the assessment will be placed on an eligible list for approximately one year. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.

Final Selection Process: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Those who pass will be placed on an eligible list and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.   

Condition of Employment: This position will require proof of vaccination and an attestation of vaccination for COVID-19. This position will also require a drug test, and a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history. 

E-mail: jobs@stpaul.gov

To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call 1-855-524-5627 during regular business hours.

Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information. 

Veteran’s Preference for Promotional or Internal Candidates: If you are a disabled veteran and would like to receive Veteran’s preference in accordance with MN Statutes 197.455 you must submit a photocopy of your DD214 and confirmation from the Veterans Administration of a permanent service-connected disability rated at fifty percent (50%) or more preferably at time of application. Click here for more information.